01778 382707   enqustpiries@cirrusspbotit.com

People Management: Employee Eligibility to Work in the UK

If I said the word ‘Penalty’ what do you imagine?

The majority of us would associate the word with doing something wrong, breaking a rule and receiving a subsequent punishment. It could be an intentional rule break that you were conscious of making, or a misunderstanding. I think, on the whole the majority of us unintentionally break the rules, or are unaware of the rules in that instant. Often a reminder of the rule break and a punishment remains in our minds and we don’t ever make the same mistake again, we learn from it and the risk is reduced. Within business this can be the case too. Every UK business, no matter what the size, has a duty to ensure that the people they employee are eligible to work for them. So, do your employees have the right to work for you? Are they eligible to be contracted to work in your organisation? It is law that every employer is required to check (& possibly re-check) each person that works for them.

You are required to obtain proof that a check has been done and that the employee, to the best of your knowledge based on the documentation you have has the right to work in the UK and for your business. A record of the check needs to be kept in case a home office inspection is performed on your business.

What are the risks?

Well, a rule break could be costly, very costly in fact. Penalties of up to £10,000 can be issued for those who are found working illegally in the business. This could easily cripple, or indeed force a smaller business to cease trading because a simple check wasn’t done, or a false check was recorded.

Now, it is important to stress that providing you do carry out these checks, you will have a statutory excuse against receiving a civil penalty if you are found to be employing an illegal worker, providing you were unaware that they were working illegally.

Guidance is provided by the home office on what documents you should be asking for, checking and what you should be looking for on these documents. From an employer’s point of view, it can be tricky with all the types of documents a new employee could have. Documents like a Visa, Biometric Immigration document or a Certificate of Application, they all sound daunting and how do we know if it’s correct? Rest assured there is help online for you.

If we take one of the easiest documents we could receive, a British passport, it is something we are aware of and used to but if you ever saw my passport you would have to take a second (or even third look!) As long as you have taken reasonable steps in ensuring the validity of the document and have a statutory excuse you should be okay, but if you are concerned on in any doubt please seek advice.

To summarise:

Just like driving, you need to be aware, careful, abide by the rules and be mindful of the repercussions a rule break could cost your business. Remember, if you are ensure then stop and ask. Nobody wants people to be caught especially if they were unaware or had done their best.

For more information on the Home Office policies and additional guidance you can visit https://www.gov.uk/government/publications/right-to-work-checks-employers-guide

or why not contact me today to look at how DART can help you ensure your staff’s eligibility with it’s inbuilt eligibility to work checks!

Louise Pearson

Louise Pearson Product Manager DART HR Software Cirrus IT

Review our brochure Find out more Request a Demo 30 Day Free Trial Email Us Watch a brief overview of DART


DART is very easy to use HR Tool

“DART is very easy to use and contains many features specifically designed to effectively support users in senior management and administrative roles. Tools like the legal letters as well as Alerts keep you constantly up-to-date on matters affecting each person and are invaluable in forward planning.”

Mark Norman - Head of Finance and Operations
Charis Grants Ltd

Cirrus’s DART HR software is excellent

“Cirrus’s DART HR software is excellent. Having had experience of other software we consider DART to be a far superior product. It is powerful, but very easy to use. As a law firm, we find it contains many interesting features which one would normally expect in a considerably more expensive system.”

Lynne Ayres - Managing Partner
Hunt and Coombs Solicitors

We have been using Cirrus’s DART HR Software for well over a year

“We have been using Cirrus’s DART HR Software for well over a year. It is a very reliable product which does everything that we require for our business. The support team is friendly and helpful and always quick to respond. I would have no hesitation in recommending DART to anyone. It contains many excellent features that we find very simple to use.”

Rachel Morris - Office Manager

Right from the start, Cirrus impressed us

“Right from the start, Cirrus impressed us with their efficient, professional manner – an approach that not only inspired confidence, but generated the results we were looking for. We needed some bespoke work creating to support our specific business needs for our payroll system. They gathered our requirements, delivered what we required on time and were very competitive on price. We would use Cirrus again.”

Nick Browne - Group Payroll Manager
DC Leisure

I would totally endorse the whole team at Cirrus

“Cemex has been working with Cirrus since 2006 on various HR and Payroll projects and I would totally endorse the whole team at Cirrus. Their skills and attention to detail has been unparalleled and they always go the extra mile.”

Kevin Murch - Payroll and HR System Manager United Kingdom

Cirrus add real value to our projects

“We have been working with Cirrus since 2009, engaging with them for both Business Analyst and Development skills on 2 different legislative Pensions projects. We have always received first class service, delivery and results in both skill-set areas and often with challenging timescales.

Cirrus add real value to our projects as they understand our core HR/Payroll system – PSenterprise (PSe) – their personnel having a wealth of knowledge and experience of the product. They translate this expertise with excellent results on; requirements analysis; system design and Development/build of customized solutions/functionality.

We look forward to maintaining an excellent relationship with Cirrus as we take key projects forward. An example of which this year, is a project to enable Debenhams to comply with the new Pensions Reform legislation.”

Katy Baker - Business Analyst, HR & Payroll Systems

Having used other HR systems before DART is miles ahead

“Having used other HR systems before DART is miles ahead.  It is so user friendly that managers can easily use the full functionality without having to rely on an administrator.  The team at Cirrus get to know your business and what specifications would suit, nothing is too difficult for them and they are always willing to assist.  Other products are extremely expensive and have additional costly ‘extras’, DART has more functionality than some of these systems and is so reasonably priced.   Wish I had found Cirrus sooner!”

Genevieve Arnold - HR Manager
Crown Aspinalls London
© 2019 - 2024 Cirrus IT, All rights reserved.